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Administrative Assistant


Bryden pi Limited is seeking to recruit a suitable candidate for the following position in our Personal Care Business Unit (Consumer Division):

The incumbent will be required to coordinate the administrative functions and provide support to the Department

Some Main Responsibilities:

  • Perform word processing functions for the Department, which includes the formatting and dispatching of all the department’s official documents and correspondence.
  • Document coordination for the Team as required, including maintenance of an effective filing system both hard and soft copies; opening, attending to and dispatching of mail; receiving and dispatching of facsimile messages.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Order and management of stationary supplies.
  • Order of merchandising tools –gloves, sanitizers, dusters etc.
  • Update Division price lists, customer order templates on a monthly basis.
  • Review and update customer listings with discontinued and new products.
  • Take minutes of meeting and disseminate to respective participants.
  • Maintenance of Vacation and Leave schedules information including timely submission of all leave forms to HR on timely basis.
  • Prepare Purchase Orders, Pro-forma invoices and payments for the Personal Care Division.
  • Assist SM with processing of customer rebates with insertion of item nos. and prices for discontinued items.
  • Distribute and reconcile petty cash for the Personal Care Division.
  • To validate promoters weekly payroll worksheets correspond to approved monthly Promoter schedule.
  • Assist the BUM and SM with confidential administrative support including scheduling of agenda and appointments and resolution of customer requests as necessary.
  • Perform other duties that may be required to enhance the operations of the Company.

Qualification, Experience and Requirement:

  • A minimum of an Associate’s degree or  equivalent
  • Completion of the Administrative Professional Secretary’s course or other similar qualification
  • A minimum of two (2) years in a similar capacity
  • Or relevant combination of training and experience
  • A valid Police Certificate of Good Character

Key Competencies:

  • Strong time management skills
  • Strong interpersonal skills with the ability to work with staff at all levels
  • Team player
Join the Bryden pi team and take the next step of your career
Apply now
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