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Administrative Assistant (General/Export)


The incumbent will be required to provide secretarial and administrative support to ensure the efficient operations of the Division’s export business.

Major Responsibilities and Accountabilities:
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Create, maintain, and enter information into export databases.
  • Prepare and provide quotes for export customers
  • Ensure PO's received from customers reflect our product and pricing
  • Update customer’s PO’s to VAI
  • Provide proforma invoice where necessary for payments
  • Ensure customers are invoiced for all products and freight charges
  • Invoice clients for products and forward invoices
  • Secure PO’s , confirm funds and send requested items to export customers
  • Update customers with status of orders and confirm customers’ receipt of goods
  • Coordinate movement of inventory between islands outside of purchases initiated by suppliers.
  • Ensure RHA's repaired equipment are returned and invoicing for service completed.
  • Prepare letters for Customs when items have to be shipped using approved template
  • Prepare letters for sales correspondence where necessary
  • Ensure customers with 30 days credit receive statements 1st of every month
  • Coordinate all supplier returns /Recall items/ Repairs/Stock Movement between islands
  • Ensure fixed assets for other lines are sent for repair where necessary
  • Assist the Director with administrative support and resolution of customer requests as necessary
  • Perform other duties that may be required to enhance the operations of the Company
Knowledge and Experience:
  • Five (5) CXC subjects inclusive of English and Mathematics
  • Proficient in Microsoft Office
  • Professional Secretarial Certificate (APS, CPS)
  • A minimum of two (2) years’ experience in a similar position
  • Or relevant combination of training and experience
Key Competencies:
  • Strong time management and solution oriented skills
  • Customer obsessed
  • Team player
Join the Bryden pi team and take the next step of your career
Apply now
Expires : 
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